Dear colleagues,
A Visa is required to enter the country. Following are the instructions for acquiring your Russian Visa
Step 0 - Decide to participate UF and start visa activities as soon as possible;
Step 1 - Obtaining the visa invitation to Russia;
Step 2 - Getting the visa issued by the Russian Consulate;
Step 3 - Registering your visa in the hotel.
Step 0:
It's very important to start visa activities as soon as possible!
Don’t put this step off as it may take time.
It takes about 2-3 weeks or even more in high season.
Please, start you visa activities as soon as you finally decide to participate the event!
Step 1:
Monomax Congresses and Incentives Llc provides a special service for obtaining the visa invitation to Russia.
This invitation is an additional confirmation of your legal stay in Russia.
Fill in the section VISA SUPPORT and Monomax Congresses and Incentives Llc. will issue the Visa Invitation to you;
If necessary (in case the Consulate of your country requests an original version of the Visa Invitation), please indicate in the comments section that you require an original.
Note: As far as the Visa Invitation is an optional (but recommended) document and you have any reason not to use it you should provide your hotel reservation confirmation and flight documents (e-ticket) to Russian Consulate.
Step 2:
Contact your local Russian Consulate in order to determine their requirements for obtaining your visa;
Prepare the required package of documents and submit it to the Consulate;
Pick up your visa and check to make sure that the information is correct.
Step 3:
You must register your visa within three working days upon arrival in Russia.
Exceptions:
Recommendations that can help you to get visa with minimal effort at any Consulate:
You should:
1. Contact the Consulate to find out:
the time frame for processing the visa and the amount of Consular fee;
how to submit your documents to the Consulate;
which documents you have to prepare;
which forms of payment the Consulate accepts.
2. Prepare all the documents and fill out the Consular Questionnaire.
In all cases, you have to present the following papers to the Consulate:
Russian Visa Invitation (according to the chosen visa type) or (if Visa Invitation not used) hotel reservation and flight documents (e-ticket);
Consular Questionnaire (completed, dated, and signed by you);
Passport;
Important: The passport should be valid for at least 6 months after the expiry date of the Russian Visa.
Photo (approximate size 3 x 4 cm or 1.5 x 2 inches.);
Important: Some Consulates still issue the old Russian visa format (as a paper supplement to your passport). In this case, it is required to submit three photos. Photos must be matte-finished, not glossy, for the consulate stamp to properly adhere!
3. Submit the documents to the Consulate.
4. Pay the Consular fee.
5. Receive the visa and any additional enclosed documents back from the Consulate.
6. Check that the information on the visa is correct.
Check your Visa
Once you receive your Russian visa, make sure that all the information is correct before leaving the Russian Consulate. Any mistake on the Russian visa should be corrected immediately by the Russian Consulate. A visa mistake could result in delays, fines, or even refusal to enter Russia, forcing you to return at your own expense.
Important: Mistakes in your visa cannot be corrected after your arrival in Russia.
Crossing the border when entering Russia.
Before ordering your tickets to Russia, please check the start date of your visa. You cannot enter the country before this date.
Once you have exited passport control, check to make sure that the officer stamped your passport and Migration Card.
The stamp must indicate the current date with an arrow directed towards the date [DD MM YY D <], where DD means day, MM – month, YY – year, D – just any digit, < – arrow.
In case of a mistake immediately contact customs officer to avoid problems with visa registration or the following entry to Russia.
When leaving Russia.
Before ordering your return tickets, please check the expiration date of your visa. You cannot exit the country after this date.
Once you have exited passport control check to make sure that the officer stamped your passport (The Migration Card must be presented to and kept by the officer. On your next visit to Russia, you will be required to fill out a new Migration Card.).
The stamp must indicate the current date with an arrow directed outwards from the date [DD MM YY D >], where DD means day, MM – month, YY – year, D – just any digit, > – arrow.
In case of a mistake immediately contact customs officer to avoid problems with visa registration or the following entry to Russia.
Please follow these rules to avoid visa problems:
1. Carry Monomax Congresses and Incentives contact information on your person when entering and exiting the country.
2. Order the type of visa with a period of stay in Russia that is the most suitable for the purpose of your trip.
3. Register your visa on time.
4. Make copies of your visa, passport and Migration Card. Keep them in a safe place.
5. Staple the Migration Card to a page in your passport.
6. Do not forget the expiration date of your visa.
Many of the Russian Consulates around the world have their own websites. If you don't know the location of the Russian Consulate in your region try to use web search or special websites like
Russian Federation Embassy and Consulate Locator
Sorry, we can't guarantee that the information at unofficial websites is always up-to-date for all countries.